Team Administrator

About the Role

As a Team Administrator at Cubiko, your day-to-day will be dynamic and varied, ensuring the smooth operation of the office and providing essential support across HR, finance, and administration. You’ll coordinate meetings, manage office supplies, assist with travel arrangements, and oversee company events while maintaining key databases and handling confidential board materials. Your role will also involve building strong relationships with employees, supporting new hires, ensuring compliance with health and safety policies, and managing budgets and invoices. With a proactive and adaptable approach, you’ll be at the heart of the team, keeping everything running efficiently in a fast-paced environment.

As a Team Administrator at Cubiko your day-to-day will include:

• Office Administration: Ordering supplies, booking meetings and taking minutes, organising company events and managing day to day functions within the office.
• Travel Coordination: Booking flights, accommodation and activities for our team as needed.
• HR Support and Employee Engagement: Assisting the organisation’s HR, operations and finance functions by keeping personnel records up to date, arranging interviews and updating financial documents.
• Employee Onboarding, Compliance, and Well-being: Assisting in running induction programmes for new employees, Ensuring that health and safety policies are up to date.
• Enablement Team & Board Support: Assisting on various projects and initiatives to support the CEO/COO and the growth of Cubiko. Providing confidential, high level secretarial services for the Board, including compilation and distribution of reports, minutes and background material for meetings.

About you

• Excellent communication (both written and verbal) and relationship-building skills.
• Experience in a fast-paced professional environment
• Excellent organisation and time management skills
• Adaptable to change and strong ability to multitask
• Professional communication skills with great stakeholder management
• High EQ and proactiveness in managing daily tasks/requests
• Collaborative working style with the ability to work autonomously

What we do

Cubiko is a first-of-its-kind solution that displays data in easy-to-understand dashboards, providing medical practices with a visual representation of their practice data alongside selected metrics and key performance indicators. Combined sets of data, reported over time, and displayed in easy to understand visualisations help our users to understand whether the key parts of their business are performing as they need to be and where they can make changes to improve their business and their patient healthcare outcomes. To learn more, check out www.cubiko.com.au

What we value

We live these values every day.

• Question the conventional: At Cubiko we don’t place status on tradition or hierarchy when it comes to ideas. We all believe we have a responsibility to share our ideas, even if they differ from the norm. We’re always seeking ways to innovate and improve.
• One Team: All for one, and one for all! We are a team that cares for and respects one another. We work in unison to deliver outstanding products, and we have fun doing it. We produce more than the sum of our parts.
• Trust through Transparency: Building trust through transparency! We do this by being open, communicating regularly and having honest conversations – we tell it how it is. We operate fluidly, and as one team.
• Customer-centric: Our customers and community are at the core of what we do! We’re committed to helping medical practices deliver outstanding patient care and improving patient outcomes for individuals within their communities. We achieve this through constant customer communication and feedback allowing us to develop products our customers love.

What we offer

• Flexible working arrangements
• Competitive Salary
• Free snacks, beer, wine & coffee – we like to enjoy each other’s company!
• Personal learning & development
• Monthly social events and annual retreats
• End-of-trip facilities in our Fortitude Valley office (showers, racks, etc.)
• A day off on your birthday

We’re committed to growing and empowering an inclusive community. That’s why we actively encourage applications from candidates from all backgrounds, experiences, and perspectives. If you require accessibility assistance at any stage of the process, please let us know.

• Direct applicants only, please. We are not currently accepting candidates from recruitment agencies*